Digitalization is vital to ensure competitiveness, and exposure to various application tools is essential today. Microsoft 365 Business Standard is offered as an end-to-end solution for small businesses.
Its advanced features and seamless integrations address the evolving demands of today’s workplaces.
But with reliance on technology come rising costs that many businesses are ill-equipped to handle. This knowledge base contains everything you need to know to get the most out of Microsoft 365 Business Standard.
Let’s dive into the key features that empower businesses to thrive in an ever-evolving work environment.
The Introduction of Microsoft 365
The cloud platform known as Microsoft 365 has changed the way people work and interact. One of the various packages this platform provides is Microsoft 365 Business Standard. However, please explain what Microsoft 365 is.
Word, Excel, and PowerPoint are just a few of the well-known Office products included in Microsoft 365. Other features include sophisticated collaboration tools like Teams and cloud services like OneDrive.
This combination improves file synchronization and sharing, allowing users, whether individual professionals or small or big business members, to operate more effectively and productively.
So, how does Microsoft 365 work? The platform is cloud-based; all data and apps are stored on Microsoft servers. Users may now view and work on their files from any Internet-connected device without installing extra software.
Furthermore, real-time synchronization ensures that all collaborators are constantly working on the most recent version of a document by instantly updating any changes made on all devices.
Microsoft Office 365 Inclusion
Microsoft 365 Business Standard features are perfect for companies’ ever-changing demands in this ever-changing business. The suite’s unique tools, grouped into numerous applications, help you and your business optimize work processes.
The Office 365 Applications
Some of the most well-known and extensively used software in the world is part of the Microsoft 365 productivity package:
Outlook
You can’t manage your calendar or email without it. Outlook does more than send and receive emails; it also lets you plan meetings and appointments and keep track of your daily tasks.
Word, Excel, and PowerPoint
The three most well-known apps in the world are for creating presentations, analyzing data, and creating papers simultaneously. These applications are well-known for their ease of use and strength of functionality.
OneNote
It acts as a virtual notepad and will store your ideas, thoughts, pictures, audio, and video in one place. OneNote is great for finding information, tracking projects, and working with others.
Access and Publisher
They are only for PCs and intended for individuals with particular needs. Access is a powerful database-building tool, and Publisher is meant for creating professional publications.
Communication and Collaboration
Microsoft Teams
Its collaboration and communication capabilities are central to Microsoft 365 Business Standard. Its ecosystem includes chatting, meeting scheduling, making phone calls, and sharing files.
Besides its instant messaging feature, Microsoft Teams allows you to create channels for individual departments or projects, allowing team members to communicate and work more conveniently.
The site lets users record meetings, share screens, and integrate with other Office applications.
Cloud storage
OneDrive
With Microsoft 365 Business Standard, every OneDrive user gets one terabyte of storage. Any device may access, sync with, and share data stored in this cloud service. The cloud stores documents mechanically, making data accessible anywhere, at any time. In addition, you may work on files in real-time with other users using OneDrive’s powerful sharing tools.
Email and calendar
Business email
Microsoft 365 Business Standard includes professional email with personalized addresses and ample storage space. In addition to advanced search features, users can categorize emails and create folders and filters.
Shared calendars
The shared calendar feature assists you in planning activities, appointments, and meetings together. You can set up shared calendars with your colleagues and the organization to monitor commitments and plan activities.
Web and mobile app development
Power Apps
This platform provides app development without advanced programming. Design personalized apps to process corporate duties, accumulate information, and connect with others. Although they don’t have a lot of advanced tools to build custom applications, Microsoft 365 Business Standard customers can use a limited version of Power applications to run and build necessary apps.
Power Automate
This technology helps you save time and reduce mistakes by automating processes. Workflows may be set up to automate repetitive operations, such as document approval and data synchronization across apps.
OneDrive and SharePoint
OneDrive
OneDrive is mainly used for personal cloud storage. It gives users a safe place to keep their files and lets them view them from any device. OneDrive makes sharing files more straightforward, and its connection with Microsoft 365 apps makes it easy to work together and sync files.
SharePoint
SharePoint is intended to facilitate collaboration and administer documents. It is also a safe place for groups to house and share documents.
SharePoint handles enormous amounts of data and complies with automated workflow, permissions, and version history.
Security Protection
Microsoft Defender
All businesses value security, and Microsoft Defender protects all devices, data, and applications. Malware, phishing, and ransomware are cyber threats against which they give a multi-layered defense.
Microsoft 365 Business Plans
There are three primary plans available in Microsoft 365 for SMBs:
Business Basic
Business Basic is a cloud solution for small businesses or companies without complete PC Office applications. This option includes Microsoft Teams, Exchange, OneDrive, and SharePoint, along with web and tablet versions of Word, Excel, and PowerPoint, making it simple for everyone to collaborate.
Business Standard
This package includes everything from Business Basic, including the complete desktop versions of Office applications. It is better for businesses that need productivity and collaboration tools for daily operations.
Business Premium
Business Premium is ideal for organizations that must prioritize security and compliance. It adds extra security features such as Microsoft Defender, restricted access, and data loss prevention on top of everything included in Business Standard.
Final Thoughts
With a broad variety of features and plans to suit every organization’s unique demands, Microsoft 365 provides a complete and cost-effective solution for companies of all sizes.
Because of its subscription approach, companies can take advantage of frequent upgrades and continuous support without paying a hefty sum upfront for software and hardware.
Microsoft 365 is a worthwhile investment in enhancing company security and productivity with its flexible pricing and wide range of expandable features
