Information technology can be an efficient way to make the business more competitive and sustainable. The right strategy will radically improve the way you run your business.
If it’s integrating your systems, developing your marketing skills, improving debt management. It requires significant investment, and long-term benefits typically outweigh the initial costs.
In this article, here is some widely used business software to improve the bottom line.
Different Business Software to Boost Your Business
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Business Software for Accounting Systems
Accounting systems will help you keep track of all the sales, billing, and general records. One of these is MYOB business software, and you can find it on Softvire Australia.
The MYOB AccountRight Plus is one of its most in-demand products since the pandemic. It is suitable for organizations that collaborate and use remote teams online.
For most businesses, simple business accounting software is likely to meet your needs. In such cases, get higher-end, more complex systems.
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Business Software for Supply Chain Management
Inventory tracking software lets you organize your processes and monitor order and delivery records. It helps you estimate supply and demand more effectively and ensures that the supplies will cover customer orders.
Other benefits include minimizing errors by automating transactions, advancing sales to consumers, and reducing storage space requirements. It is achieved by enhancing inventory control and reducing administrative costs by introducing automated processes.
Software advances can integrate into accounting and billing systems. It means that all the processes are using the same collection of data. You can speed up your data entry by using bar codes.
More and more businesses are now using RFID. They use RFID to monitor their goods automatically across the supply chain.
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Business Software for Customer Relationship Management
Customer Relationship Management (CRM) enhances insight into customer desires and behavior. It strengthens the management of your relationship with your customers.
Benefits provide an improved ability to predict customer desires based on historical trends. It includes target ads, targeted audiences, and increased revenue from better customer interactions.
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Business software for Human Resources Management
Electronic HR systems will help you maintain your employee’s records. It lets you automate your wages and insurance and help you to plan your workforce.
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Business software for Enterprise Resource Planning
Enterprise resource planning (ERP) systems are automated frameworks that enable businesses to automate. It lets a business monitor and evaluates all of its operations.
Company activities that are typically covered by such a system include:
- accounting
- sales/marketing/client management
- purchasing
- production
- costing
- inventory control
- human resources
ERP systems provide different sophistication and functionality, and many entrepreneurs end up disappointed with their ERP.
You will need to shop around for the best device to fit your needs. Consider getting advice from a consultant to direct the system selection process.
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Enterprise Social networks and Collaboration Platforms
The Enterprise Social Network Platforms and Collaboration Platforms allow workers to engage, communicate and share knowledge. It allows them to be more effective and more creative.
For these programs to be used and successful, business executives need to take the lead in explaining their value.
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Office Suite can Help you Fulfil Almost Any Admin Task.
If you’re a small business owner, Office 365 might be an integrated business applications package that you didn’t know you wanted. These tools help you do your job better.
Microsoft Office 365 integrates several various cloud systems and software into one subscription model. Many ways can help your small business flourish. It can be anywhere from email, data management to communication and file sharing.
The available applications and services will depend on the Office 365 small business plan you select. Below are some of the current applications and services available with Office 365.
Microsoft Word
One of the most popular Office 365 applications. It is a word-processing tool for a variety of documents. Word can be used by almost anything in a small business. It can range from copywriting to creating restaurant menus and other similar tasks.
Microsoft Excel
Microsoft Excel is a versatile and efficient spreadsheet application. Users use Excel to store, track, and handle large and small datasets. It may be used by small businesses to manage their bookkeeping or track their monthly sales numbers.
Microsoft Outlook
Microsoft Outlook is an email and contact management system. Users can send and receive emails from their Microsoft accounts inside the application. You can use the calendar application to schedule appointments and share calendars with other employees.
Microsoft PowerPoint
PowerPoint is a demonstration software that allows users to create and share collaborative presentations and slideshows. Small businesses use PowerPoint to create marketing materials or engaging demonstrations for public speaking programs or sales meetings.
Microsoft Publisher
Microsoft Publisher is simple graphic design software. Publisher users can develop templates and layouts for print or digital media. The publisher may not be the most competitive graphic design program on the market. Small businesses can use Publisher to create logos, business cards, newsletters, and coupons, among other items.
OneDrive
OneDrive is Microsoft’s cloud computing platform for end-users. Microsoft users can use a limited amount of storage space on OneDrive for free. With OneDrive, small businesses can import, view, and transfer a range of files.
Microsoft SharePoint
SharePoint is a platform for document exchange and collaboration. It is used within an enterprise to share information and reports. It can use as an intranet for small enterprises to store and communicate crucial information.
Microsoft Teams
Microsoft Teams is a collaborative digital workspace that seeks to improve communication and project management. It helps to eliminate some of the gaps in coordination that remain within organizations.
Microsoft Invoicing
Microsoft Invoicing is a program that enables users to create and handle invoices quickly. Small businesses can generate itemized invoices, deliver them to customers, and track whether they have been paid. Any of this is possible for a web-based or mobile device. It can sync with QuickBooks to help you maintain better financial records.
Microsoft Bookings
A web-based scheduling business software. Bookings lets users set appointments through a completely customized web page. It eliminates dealing with the back-and-forth of phone scheduling or emails. Bookings can help small businesses ease appointment scheduling and add a special look.
Outlook Customer Manager
Outlook Customer Manager is a CRM add-in for Outlook. Having an external CRM solution, small businesses can keep their contact and consumer data centralized in one place.
Outlook Customer Manager allows small businesses to arrange customer notes, calls, emails, deals, and deadlines within the Outlook interface. Users can exchange consumer knowledge with other team members.
MileIQ
A mobile app offered by Office 365 that monitors and organizes your travels. This reporting method helps small businesses and solopreneurs maintaining their travel records for tax purposes.
If you want to take advantage of automobile exemptions on your business taxes? If yes, the MileIQ software is a worthwhile choice.
What are the Benefits of Office 365 for Small Businesses?
There are some advantages of using Office 365 for your small business. It may take some time for you and your employees to become familiar with the different applications and services. By this, you can save a significant amount of time and money in the long term.
Here are five of the main reasons your small business should consider using Office 365.
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Microsoft controls it.
Business mainstay is one of the main advantages of Office 365 that all of the programs are controlled. They are adding features and launching new business software and applications.
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It enhances flexible work environments.
Flexibility is a prevalent trend in today’s big and small workplace. The traditional 9-to-5 cubicle work arrangement is giving way to more agile and flexible work structures.
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It improves collaboration and internal communication.
If you can see, one of the big selling points of Office 365 is collaboration. The ability to share and co-author documents in real-time is a streamlined solution for team projects. Avoid the hassle of sending static files or documents via email by using Office 365’s collaboration software.
Microsoft Teams is designed to facilitate internal communication. Team members can create topics to help organize all internal communication. Also, they can create a file related to that topic or client in one place.
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It elevates your client relationship management (CRM)
Make sure that lead management and customer connections are vital to good for your business. Office 365 provides tools to help you improve your CRM.
Small businesses should track and calculate their customer’s profits. Excel can support small businesses in analyzing important consumer data.
External communication is an important part of the CRM puzzle. It allows you and your employees to access important notes and previous conversations easily.
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It adds professionalism to your small business.
Small businesses have plenty to think about; appearing professional should not be one of them. With its features, Office 365 can make your small business bigger.
You can use Microsoft Bookings to create beautiful web-based schedulers that sync directly to your contacts. It is an effective way to add a layer of professionalism and productivity.
You can create and track branded invoices with Microsoft Invoicing. These basic features go a long way towards enhancing the appearance of your small business.
Office 365, as you can see, is an efficient and scalable productivity tool for small businesses. The question you must now address is:
“What Office 365 plan makes the most sense for my business?”
Several factors would determine the answer to that question. It includes your sector and workflow, your business scale, and the tools you already have in place. Consider the three different Office 365 plans below to help you decide which is best for your small business:
Online Essentials
Online Essentials is the most accessible edition. It offers Word, Excel, PowerPoint, and OneNote online. OneDrive can help businesses to earn 1 TB of secure online storage.
You can get 50 GB of disk space for emails, contacts, and calendars. Office 365 is a cloud-based service. All files or changes made are available online.
The most trusted server systems are Microsoft SQL Server Standard which makes them suitable for cloud-based digital resources teams. This Microsoft digital product is available at Softvire Australia.
If your business will not need to access Office 365 offline, the Online Essentials plan is perfect for you.
Business Premium
A step above Online Essentials is Business Premium Office 365 plan, offering the best value for small businesses. The Business Premium plan includes everything in the Online Essentials plus:
- Users can download the Office suite on up to five PCs or Macs for offline use.
- Access to additional productivity apps like Microsoft Teams, Microsoft Invoicing, Bookings, Outlook Customer
- Manager, MileIQ, and other business software or apps.
- Office applications update automatically with the launching of new features.
- Users can download the mobile Office application and create, change and share files and documents from their smartphone.
- The ability to send up to 10 documents at a time using DocuSign.
- There are no limits to signed documents, just outstanding signatures.
- HIPPA compliant email.
This is best if you’re looking for an integrated solution that can increase productivity across your small business. The features and management tools available in the Business Premium plan could be the right choice.
Premium Security
Above the Business Premium plan is the Premium Security Office 365 plan. It includes everything in the Online Essentials, and Business Premium plans plus:
- Advanced email security with compliance and encryption for all your mailboxes in your organization.
- Additional security and compliance with email archiving features on your mailboxes.
- Avoid phishing malware
Shop around
Determine which systems are better for your business. Most of the time, you should be able to find specific solutions. All of the above tools are available today and affordable for small and medium businesses. Each product and vendor has its strengths and weaknesses.
Invest in the best business software today to boost your business and stay competitive amid changing and challenging times.
