For a business to be successful, it has to work well. Every business does better when its employees are free to work together, share ideas, and talk to each other. When employees have access to productivity tools that make their work easier and let them do tasks from anywhere, organizations gain the flexibility they need to compete in a market that is always changing.
Microsoft Office 365 is a set of tools for getting work done. It has Word, Exchange, Excel, SharePoint, Teams, and other programs. Office 365 is hosted in the cloud, which means you can use all of its features from anywhere on any internet-connected device.
Every business needs Office 365 because its products work well together and complement each other.
Here are eight good reasons why Microsoft for your business is essential, starting with Microsoft Office 365:
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The Amount of Access Available with Microsoft for Business
The fact that employees can use Microsoft Office 365 from anywhere and on any device is one of its best features. All of your employees, no matter where they are, will be able to access all of your data and documents because they are in the cloud.
Work doesn’t have to stop or get pushed back if you have multiple sites, people who work from home, or people who travel for work. Each user can put the app on up to five devices because of the technology. This means that employees can use any phone, laptop, desktop, or tablet to get into the system. They can keep your business running no matter where you are or what device you are using.
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Microsoft 365 Is a Complete Platform
Office 365 is also an independent platform. Office 365 gives many businesses employees everything they need to talk to each other and work together within the company. Included are email, social networking, instant messaging, online meetings, personal file sharing in the cloud, and a platform for an enterprise portal. It also makes it possible for teams to work on projects together even if they are in different places. You can also share content with partners outside of your organization with Office 365, which can be helpful for some businesses.
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IT Spending Can Be Easily Budgeted
Like a subscription, Microsoft 365 users have to pay a monthly fee. The cost of your licenses will depend on the level of functionality you choose for your business. The price of each license is based on the enterprise level, which includes a number of applications and products. When you pay per user each month, you know exactly how much you’ll spend and can plan for your IT costs for the next year.
Upgrades are built into the price of your licenses, so there are no hidden costs. If you buy your licenses from Core, you can change the number of licenses you have at any time, like when you hire new employees or let go of old ones. This way, you’ll never have more licenses than you need and nothing will go to waste.
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Microsoft Products for Business Provide a High Level of Security
People often worry about the security of systems that run in the cloud. But security precautions must be taken with any system, whether it’s on-premise or in the cloud.
Microsoft for business comes with security tools that keep all business data safe. Some examples are encrypted email, advanced threat analytics, data loss protection, and managing mobile devices.
Emails from the company are encrypted so that only the person who is supposed to get them can read them. This encryption works with all email services, so it doesn’t matter which one the recipient uses.
The next level of security is Advanced Threat Analytics (ATA). Analytics and machine learning are used to find behavior that doesn’t make sense. It will be able to learn, evaluate, and tell the difference between normal users or devices and those that aren’t. This can help your company keep its data from getting lost.
Data Loss Prevention is another program that keeps an eye on emails and stops sensitive and private information from leaving your organization.
Mobile device management is the last important part of security. This lets you set up security policies for each device, wipe a lost or stolen device from a distance, and see reports for each device.
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There Aren’t Many Good Microsoft Microsoft 365 Alternatives
There are other options to Microsoft 365, but Microsoft is putting a lot of money into making it the standard platform of the future, so it may be the most well-known.
Igloo Software and Basecamp are two stand-alone intranet portal options, but many businesses don’t like them because they don’t work well with Microsoft products and services like Exchange Online and Microsoft Office.
Office 365/Microsoft 365 might be the best choice for your new intranet if your company uses a lot of Microsoft products.
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Cloud Integration Simplifies the Storage of Large Files
OneDrive is Microsoft’s answer to Google Drive and other cloud storage services. It is part of Microsoft 365. Everyone who uses Microsoft 365, whether they are an individual or a business, has access to unlimited storage space.
This has a lot of benefits, but the biggest one is that it gets rid of the need to manage and update local files. Whether it’s an organization’s network share or a user’s personal disks, keeping the information in the cloud is more secure, safer, and easier to manage. Also, if a hard drive fails, the files won’t be lost because they’re stored safely in the cloud.
It’s important to remember that OneDrive is not a way to back up your files. When a user deletes a file that is important from OneDrive, the file is gone for good. You should make sure that your business has a backup plan that is more than just a folder in the cloud.
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Microsoft 365 Removed Email Attachment Overhead
When you use email to send papers and data to each other, your workspace may fill up quickly. Aside from the fact that everyone can make their own changes and send back revisions, there is also the cost of file storage space, mailbox capacity limits, and even local file space for users who download their files to work on.
The cloud-based versions of Outlook from Microsoft connect directly to OneDrive. This lets you do two things. Start by sending files directly to another OneDrive account. This way, no one has to download and re-upload the files. More importantly, you can add a link to a file that is hosted centrally by OneDrive. Users who get the file can either view and work on it in the online version or download it and work on it locally.
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Microsoft 365 Now Makes It Easier to Collaborate in Real-time
How often do different versions of the same document have to be dealt with at your company? How many times have you sent different versions back and forth and asked each person to make changes and send them back? How many real final (FINAL).docx FileName2 3 4 files have you traded?
Collaboration is one of the hardest parts of running a mid-sized organization because everyone works in groups rather than alone.
On the other hand, Microsoft 365 makes it easy to work together. Just add each person to the document’s collaborator list, and they will all be able to see, read, and change the files as needed. Everyone can see where everyone else is in the text, changes are made in real-time, disagreements are avoided, and there is always only one “official” version.
Conclusion
Microsoft for business has made a system that helps your business grow and thrive in a world that is more mobile and connected than ever before. This was done by making use of the fact that the world has never been more mobile and connected than it is now. Because Microsoft thinks ahead, this is now possible.
Microsoft 365 lets your business increase productivity and brand awareness at any time, from any location, on any device, using any of the hundreds of thousands of devices it has access to around the world. This efficient Microsoft software makes all of this possible.
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