What Virtual Applications will Be Standards in the New NormalJennysis Lajom
The pandemic spread worldwide and has permanently changed the nature of work. We’ve also seen how working practices have changed and how remote work became more common.
Today, more employees work remotely than ever before, and most of them want to continue in a hybrid model of remote and in-person work. However, with the help of virtual application tools, they can ensure that their team is working remotely and productively.
This article will discuss everything you need to know about virtual applications software, also its features, and how they will going hybrid in 2021.
What is a Virtual Application?
Virtual applications make everything unique found in a physical office space online. With screen sharing, video conferencing, and team management, online office software makes it easy for teams to complete their tasks.
In addition, it also provides the company with advantages for both in-office and remote work. For example, you can use virtual mailbox software to provide your organization with a virtual business address and phone number.
Types of Virtual Office Software
To become the most successful remote team, you need to have different virtual applications suiting your needs.
Here’s a list of the most common types of virtual office software:
- Project management: Monitors project progress to ensure that the projects will do on schedule and meet.
- Productivity management: Ensures the remote employees are doing their best by using time-tracking software and productivity reports.
- Instant messaging: Provides a platform for all remote workers to share short feedback.
- Video conferencing: Allows teams to communicate face-to-face via video chat.
- Team collaboration: Team members have access to a virtual co-working environment to collaborate on projects in real-time.
- Cloud storage: Gives every employee a convenient, centralized location for storing real-time data.
- Virtual workspace: Provides a shared space for hybrid and distributed teams to collaborate.
- Employee engagement: Recognizes and encourages employee efforts to improve workplace engagement.
- Online security: For your company’s privacy, security, and anonymity when employees are online.
Why Your Team Needs Virtual Office Software
Virtual applications provide a sense of direction and belonging to a distributed team. It also ensures that the remote unit has the best interactive co-working environment possible. Here are some of the significant benefits:
With virtual office apps, your team can communicate face-to-face through video conferencing.
Team members can also see each other’s desktop screens by using screen sharing. Team participants can appear to be discussing a proposal side by side in a real office this way.
Attendance and Time Management
Time-tracking features and productivity reports provide project managers with a deeper understanding of their employees and the projects they spend most of the time on.
Remote workers are also made responsible by time monitoring. When workers are on the clock, they are aware that they must be productive.
Built-in instant messaging chat rooms provide team members with a more customized environment to communicate and collaborate.
Virtual applications also enable teams to display their availability. So that team members would not disturb those who are in a virtual meeting room.
Clear Work-Life Boundaries
Remote workers have fewer barriers between their work and home lives because they do not have a physical address or workplace to go to.
These tools allow teammates to enter or leave their home office. They are in a workplace environment wherein at home as they clock in and when they clock out.
Top 10 Virtual Office Software
Microsoft Teams is a collaborative workspace within Microsoft 365 that acts as a central platform for organizational interactions, collaborative communication, video chats, and document sharing.
It is useful for organizations that work with the other Microsoft programs – it features a shared workspace with programs like PowerPoint, Word, Excel, and OneNote.
Slack is a business chat app that links people to the information they need. It transforms how organizations interact by putting individuals together to work as one unified team.
Users can chat in real-time, and the organization recently introduced a voice function that allows project members to record notes on a per-project basis.
Yammer brings together leaders, communicators, and employees to build groups, share knowledge, and engage together.
It is a private social media site created just for your corporation. It provides real-time communication and file sharing that’s only accessible by employees who have a valid company email address or an approved IP.
Zoom was listed in the top video conferencing software applications in 2020. It allows you to communicate remotely with coworkers when in-person meetings aren’t feasible, and it’s also been a huge success for social activities.
The product provides high-quality HD video and audio, and up to 100 video conferencing participants allow. The product is compatible with PC, Mac, Linux, iOS, and Android, as well as standard meeting room systems or “Zoom rooms.”
Jira is an ideal choice for teams working on a highly technical or software-based product, or for groups in need of a comprehensive project management tool. It’s a versatile and valuable platform for organizing development programs, troubleshooting problems, and monitoring program bugs.
There are several different helpful plugins for the product to increase its capabilities, and Jira comes in a few separate versions tailored for specific uses.
Microsoft Office 365
Microsoft Office 365 offers the “full package” of Microsoft business programs. A great choice for organizations looking for consistency through their programs.
It includes some of the most well-known software applications on the market. Such as Outlook, OneDrive, Word, Excel, PowerPoint, SharePoint, Teams, and others. When it comes to workplace collaboration, it’s a great choice for flexibility and engagement.
ProofHub provides all-in-one team collaboration services. One of the world’s largest organizations for project management services has been trusted since its launch in 2011.
It also has everything they need to collaborate and be productive. Such as time monitoring, Gantt maps, job scheduling, group chat, proofing and file approval, and project templates.
WebEx is a well-known enterprise tool for video conferencing, remote meetings, screen sharing, and webinars.
It’s a robust and user-friendly interface that integrates various other popular apps, ranging from Office 365 and GitHub to Google Drive and Salesforce.
A robust and all-in-one business software system powered by the well-known Google platform.
Google Suite expands beyond common features like Gmail and Google Docs and provides project management features like Drive, Calendar, and Meet. It is a flexible, cost-effective solution that blends seamlessly into the workdays of many employees.
Dropbox is a file sharing service, also known as “cloud storage.” Dropbox is one of the oldest and most popular cloud-based storage services available today. It is available for free with 2GB of storage.
Many workers consider this to be one of the best apps for remote teamwork, and it’s a go-to for anyone who wants to share massive files with multiple team members.
In addition, Acronis True Image Backup also has the best full image backup software that provides data protection for personal users, including backup, archive, access, and recovery for Windows, macOS, iOS, and Android operating systems.
Asana is a cloud-based task management solution that enables organizations to monitor, collaborate on, communicate about, and coordinate their tasks and projects. It is designed to handle multiple tasks at once and is suitable for businesses of any type.
Basecamp is the most used web-based project management and collaboration application. To-do lists, folders, messages, goals, and targets.
One of its best features is that it’s accessible through any web browser, and it also accepts uploads. It also allows staff to add their versions of essential text files or suggest edits to someone else’s drafts.
A visual teamwork tool allows you to arrange and prioritize tasks in a friendly, versatile, and satisfying way.
Trello is a tool to manage your tasks on boards, which represents actual offices. However, the application has limited tracking capabilities for productivity since this mostly focuses on task management.
The use of virtual applications has grown due to the pandemic, and there are many advantages for both businesses and employees.
It also covered and represented a vast and varied selection of what you can use for an online workspace. After reviewing our list of the best virtual office apps, you will now have a strong insight into your remote team needs.
To sum up, it seems to be widely agreed that virtual workplaces increase productivity as long as they are implemented effectively and appropriately to the tasks at work.